WASHINGTON STATE CRIMINAL JUSTICE TRAINING COMMISSION

 Important:  

• These instructions are for INITIAL firearms certificate applications ONLY. Renewals and Add Firearms are still submitted through the PSPI inbox.
• Only agency training managers/officers can submit the application for an employee in the WSCJTC Acadis Portal. An agency’s training manager/officer cannot submit their own application. 

Requesting Certification in the WSCJTC Acadis Portal Opening Steps:

IMPORTANT: For these instructions, the “Private Security Firearms Certificate” is being used as the example. Applying for all PSPI Certifications has the same steps.

Login into the WSCJTC Acadis Portal: https://wscjtc.acadisonline.com/

Go to Personnel Tab > See a List of Personnel.

Go to the applicant’s name and click the three buttons at the far right. Choose “Request Certification”.

In the drop down, select one of the numbered “Private Security Firearms Certificate” options.   Pick the lowest number available for selections. The issue date defaults to today’s date, and you can leave it as the default.

IMPORTANT: For these instructions, the “Private Security Firearms Certificate 01” is being used as the example.
 

Click “Continue”.

Page 1: Personnel Information

Changes CANNOT be made to this page.   Instructions for updating profiles are online HERE. 

Click “Continue”.

Page 2:  Guidelines for Issuance

This outlines the guideline/requirements for the application process. Read through it carefully in the WSCJTC Acadis Portal.

IMPORTANT: For these instructions, the “Private Security Firearms Certificate 01” is being used as the example. Guidelines for Issuance will be different for each certification.

Once you have read these guidelines you can either Delete Request, Finish Later, Go Back a page or Click Continue to start the application process.

Page 3: Private Security Firearms Certificate 01 Guidelines for Issuance

To review all requirements of the Private Security, Private Investigator, and Bail Bond Recovery Agency Certificates, visit the Private Security, Private Investigator, and Bail Bond Recovery Agent Firearms Certificate.

To apply for PS/PI/BBRA certificates in the portal the requirements are:

To upload or acknowledge the fulfillment of a requirement, click the corresponding “Update” link.

Requirements

• Business license or certificate of formation
  1. Business license/Certificate of Formation must show this business name.
• Complete, scan, and upload CJTC Form 723
  1. Common reasons for rejection: incomplete form, missing handwritten signatures and initials.
• Complete, scan, and upload CJTC Form 731
  1. Common reasons for rejection: incomplete form, missing test version, missing instructor, and student signatures.  
• Complete, scan, and upload CJTC Form 729
  1. Common reasons for rejection: incomplete sections, if something doesn’t apply use “n/a;” skills boxes left unchecked; instructor signature.
• Qualified Firearms (Additional)
  1. Form 728, 729, or 730
     • Combine any additional forms into a single document and upload as 1 file.
     • If no additional forms needed, please choose “Request a Waiver” and state “N/A.”
• Verify Payment 
  1. Common reasons for rejection:
     • not providing the requested information
  2. Payment sent to PO Box.
     • Provide date and type of payment. E.g., check/money order/cashier’s check.
  3. Payment sent via ACH/Wire Transfer.
     • Provide date and transaction number.
• Current Sworn Peace Officer
  1. Yes – will require comment. Add agency, rank/title, and supervisor information.
  2. No – No comment will be required.

Details on Updating Application Requirements with Screenshots

How to upload documents – Upload a Document > Attach an Agency Organizational Chart.

Click “Update”.

Click “Attach a Document”

Click “Choose File”, search for the file and upload.  Attach document and click “Attach”.

Once it is upload, you will find the file here:

Once your document is attached, you MUST choose the second choice here before you submit it. Otherwise, it will remain unfulfilled.

How to answer a Custom Question– Custom Question with Multiple Responses> Check the box that answers the question best>Provide Clarifying comments.  For example, “Check number 45312 mailed 10/13/2023”

Click “Update.”

Check the box that applies to you.

Provide any Clarifying Comments required.

Once your document is attached, you MUST choose the second choice here before you submit it. Otherwise, it will remain unfulfilled.

Click “Continue.”
 

Page 4: Affirmation and Declaration

When you’re ready to submit, click “SUBMIT”.

If you have questions about the application and/or requirements, please contact the Career Level Certification program at atd@cjtc.wa.gov.

If you are having technical difficulties, please contact the WSCJTC Help Desk at lms@cjtc.wa.gov.